Running The Conversion Process

Description:  Running the Conversion Process

Once you have the three lists for Users, Buy Groups and Locations, and you have populated the three files K_VEND, K_INTPROD
and K_HIST, then you are ready to run the conversion process. Running the conversion process successfully requires several steps:


Follow the steps below to run the conversion process.

1)  Setting Up Your Library List

Set up your library list (EDTLIBL) to include the following K3S libraries to be in the sequence of:

K3S_5CNV
K3S_5DLY
K3S_5MOD
K3S_5DTA
K3S_5QRY
K3S_5OBJ (Note: also verify that QTEMP is in your library list!)



2)  Calling conversion program K_CONVRT


On a command line, type in the call to the conversion program K_CONVRT with the company code as a parameter and press ENTER. In the
example below the company code is ‘A’.






  Entering Information On the Main Conversion Screen


     You will see a screen like the one shown below, which is the main conversion screen.  Here you will need to fill out the several required pieces of
     information.  See field descriptions below.        



Company Code   
Enter your company’s 1 letter code; Ex: ‘A’ for ABC Distributors                                             

Company Abbreviation    
Enter your company’s 3 letter abbreviation; Ex: ‘ABC’ for ABC Distributors                                           

Company Name                  
Enter the name of your company.

Forecast Intervals Used       
Enter the forecasting interval for product history; the options are monthly, 13/4 weekly, and weekly    

Enter Current Period
These fields will default to the current period for each forecasting interval.  You are able to change the value if needed. Depending upon when you close a period these values may be different than the default value. 
Note: This entry must be 3 characters. The program will not accept leading blanks. Example: Enter '007' and not '  7' to indicate period 7. 
   
Include Processing Days    
Which days should the night job run? Put a ‘Y’ next to all days that should process and an ‘N’ next to those that should not process.   
                                        
Alternate Source Days      
What day should alternate source processing occur?  Put a ‘Y’ next to the day that should process and an ‘N’ next to all other days that should not
process.

Note: We are only expecting alternate source orders to process once a week, thus there should only be a 'Y' next to one day.

Truncate Product ID        
Use 'Y' for Yes if you want trailing blanks removed from the Product ID on K3S screens and reports, when both Product ID and Product Description
appear together. Otherwise enter 'N' for No.

Re-forecast History         
Do you want to re-forecast history? Enter Y=Yes or N=No 

History as of MMDDYY   
If you ARE re-forecasting history, what date do you want to start with?          




3)  Entering the Three Lists for Users, Buy Groups, and Locations


After filling out the fields described above, you may need to enter your 3 lists of Locations, Buyers, Users (if you have not done so already). 
Follow the instructions below to enter the information.  If you have already entered the 3 lists, skip this step.

3.1)   Locations

Start by pressing F4=Locn to enter your list of Locations. This will take you to a screen like the one shown below.
 
                                                                            
Press F6=Add to add your first location.  After pressing F6=Add, you will be directed to a screen like the one pictured below. Now enter the
Location ID, Description, Region, and Sequence value for the first location you want to add.  Press Enter when all fields are complete.  Repeat
the process to add as many locations as needed. 

When you are done adding locations, press F3=Exit to return to the main conversion screen.





                                                    

3.2)  Buyers

Once you are back to the main conversion screen, press F5=Buyr to enter your list of Buy groups. This will take you to a screen like the one
 pictured below.


                            
                                                                               
Press F6=Add to add the first buy group. After pressing F6=Add you will be directed to a screen like the one pictured below. Enter the Buying
Group code, Description, and User ID connected with the buy group and press Enter.  Repeat the process as many times as needed to add
all Buy groups.

When all buy groups are entered, press F3=Exit to get back to the main conversion screen.

 

 
                                                                                                                            

3.3)  Users

Once you are back to the main conversion screen, press F6=User to enter the list of Users.  This will take you to a screen like the one pictured
below.


 
                               
                                                                               
Press F6=Add to add the first User. After pressing F6=Add you will be directed to a screen like the one pictured below.  Enter the User ID,
Default buy group, User name, Default location, and 0=No or 1=Yes to denote the User is a Manager.  Press Enter when fields are complete. 
Repeat the process as many times as necessary to enter all Users. 


                                                       

4)  Finishing Up

Once you are back to the main conversion screen and all information has been entered and the 3 lists have been completed, press Enter
and the entire conversion process will be submitted to batch.

Comments