Description: The following directions will tell you how to setup a sub-supplier. An example of when you would setup a sub-supplier is for a large supplier line where you would like to work with some of the products separately from the other products in the supplier line. You are able to approve orders for the sub-supplier and also set different controls such as lead time and order cycle compared to the controls set for the main supplier. Video: http://www.screencast.com/t/Lb9CFfNb 1. Choose option 1. Suppliers from the Main Menu and press ENTER. 2. You are now on the K3S_2000 screen. Press F6=Add to add your new sub-supplier. 3. If your company has more than one location, then a screen like the one below will appear asking you to choose the location for the sub-supplier. Use 1=Select and press ENTER to pick the location. Note that a sub-supplier can have multiple locations but you must select at least one location for the sub-supplier to be valid. After choosing the appropriate location(s), press ENTER again.  4. You are now on K3S_2000 in Add mode as shown below. You will see that the location you chose in the previous screen is now appearing in the Location field. If your company has only one location, then this location ID will automatically appear in the Location field. Now you must type in the Supplier ID, Sub code, and Name of the new sub-supplier. Example: See below we have entered information for our new sub-supplier: 3850 RUM HOUSE OF WINDSOR - RUM  5. Once you have entered the appropriate fields, press ENTER and you will be back to the K3S_2000 screen where you will now see your sub-supplier appearing. See example below.  6. Now press F3=Exit and get back to the Main Menu. 7. From the Main Menu, choose option 6. Special programs and press ENTER. 8. Choose 9. Change product source and press ENTER. 9. You are now on the K3S_3450 screen. Press F6=Add and a window will pop up like the one pictured below.  10. Use 1=Select to choose option P=Product record type and press ENTER. Because we are only changing the source for a few products, we have chosen type P. If we wanted to change the source for a supplier’s entire line of products, we would choose type S (Supplier record type). 11. You are now on the K3S_3450 screen in Add mode as shown below. Enter the Location, User system supplier (the old supplier ID), New supplier source (the new sub-supplier ID), and the Product ID for the product(s) that are changing source. As an example, see below we have entered the following Change Product Source information: Location is 01 User system supplier (old supplier ID) is 3850 New supplier source (new supplier ID) is 3850 RUM Product ID 692690  12. After typing the information into the appropriate fields, press ENTER and you will receive a transaction message. Look at the sample screen below and see that the names of the old supplier (HOUSE OF WINDSOR), new supplier (HOUSE OF WINDSOR - RUM), and product (WB SWEET RUM CROOKS-BOX) are now appearing on the screen. There is also a transaction message saying '692690 added at 17:40:41’ which confirms that this product has switched suppliers. 13. Once you have received the transaction message, you can continue to change the source for other products. To do this, type a different product number over the existing product number and press ENTER. You will then receive a new transaction message with this product’s number in it. 14. Once you have changed the source for all of the appropriate products, press F12=Previous and you will be back to the K3S_3450 screen. This screen contains transaction records for all products that have switched suppliers. 15. You have now completed the steps for creating a sub-supplier and adding products to the sub-supplier. Note that these products will not appear under the sub-supplier until the next working day because the system requires a night job to run before the products will appear under their new source. |
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How to Set up a Sub-Supplier |