Description: These instructions will show you how to create a combined supplier. An example of why you would create a combined supplier is when you would like to build an order to a specific target for two suppliers together. For instance, if you have a truck traveling to Atlanta, GA once a week to pickup an order from Supplier A and Supplier B, then creating combined Supplier AB will let the system build an order for a full truck using the products from Supplier A and Supplier B. 1. Choose 1. Suppliers from the Main Menu and press Enter. 2. You are now on K3S_2000. Press F6=Add to add your new ‘host’ supplier. 3. If your company has more than one location, then a screen like the one below will appear asking you to choose the location for the combined supplier. Use 1=Select and press Enter to pick the location. Note that a combined supplier can have multiple locations but you must select at least one location for the combined supplier to be valid. After choosing the appropriate location(s), press Enter again.  4. You are now on K3S_2000 in Add mode as shown below. You will see that the location you chose in the previous screen is now appearing in the Location field. If your company has only one location, then this location ID will automatically appear in the Location field. Now you must type in the supplier ID, sub-code, and name of the new combined supplier. Enter the Supplier ID in the Supplier field. As an example, we will use J & J for Johnson & Johnson. In the Supplier sub-code field, put a lower-case ‘h’ to indicate that this is the ‘host’ supplier. Enter a name for your host supplier in the Name field. As an example we will use J & J Combined. Put a 2=Combined to indicate that this is a combined supplier.  5. After entering the above information, press Enter and you will return to the K3S_2000 screen where your new ‘host’ supplier is now appearing. Now press F13=Combined supplier maintenance to get to the Combined supplier maintenance screen.  6. You are now on K3S_2070. We need to add the suppliers to be included under this combined ‘host’ supplier. To do this, press F6=Add. 7. You are now on K3S_2070 in Add mode as shown below. There are two sections of information to enter:  First, enter the Location, Supplier ID, and sub-code for the Host Supplier. For our example, we will enter 01 for location, J & J for Supplier ID, and ‘h’ for the sub-code Second, you can add the individual suppliers which will make up the combined supplier. Enter the Location ID and the Supplier ID into the appropriate fields. For our example, we will enter 01 for location and 1234 for Supplier ID. (If you are not sure of the Location code or Supplier ID, you can press F4=Prompt and a window will appear for you to select an option)  8. After the information has been typed into the appropriate fields, press Enter. You will get a message saying ‘Supplier XXXX added.’ See example in screen above. 9. You can now type over the existing information in the Combined supplier information column in order to add other suppliers under the combined host supplier. Fill-in the other supplier’s Location ID and Supplier ID into the appropriate fields and press Enter to add it to the host supplier. 10. Once you have added all of the individual suppliers to the combined host supplier, press F12=Previous. 11. You are now back to the K3S_2070 or K3S_2071 screen as shown below. You will see the names of the host supplier (J & J Combined) and the suppliers that are to be combined under the host supplier (First Supplier and Second supplier) appearing.  12. Press F12=Previous to get to K3S_2070 as shown below. Your combined supplier is now set-up, but the system will not build an order for this supplier until tomorrow (the system must run a night job in order to build an order for a supplier). However, if you need an order created today, you can use option 7=Create orders and press Enter to build an order for today.  13. Press F3=Exit to get back to the Main Menu. Now that your combined supplier is setup, the next section will show you how to split AND approve an order for a combined supplier. |
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How to Set up a Combined Supplier |