How to Split and Approve an order for a Combined Supplier

Description: Before you can approve an order for a combined supplier you must split the order into separate PO's by supplier. These instructions will show you how to use F17=Split suggested order from the K3S_1020 screen. 1. Starting from the Main Menu, take option 4. Suggested orders and press Enter.  2. You are now on K3S_1010.  Put the letter ‘C’ for Combined suppliers into the Mode field and press Enter.  You will now see all of your combined suppliers appearing.  3. Use 1=Select to choose your combined supplier and press Enter. 4. You are now on K3S_1020.  Press F5=Approve and you will get a message saying ‘Order must be split to approve’.  This means the system will not allow you to approve an order for a combined host supplier unless it is split into the individual supplier’s orders.  To do the split, press F17=Split. 5. This will cause a window to appear like the one below.  Use 1=Select to choose type CMB for a Combined supplier split and press Enter. 6. Now the K3S_1900 Split Order window will appear as pictured below.  It is showing the code type that you just chose in the previous window (CMB).  Press F17=Split again to complete the split of the order.                 7) You are now on the K3S_1010 screen as shown below.  You will see that your original order has been split into two separate orders—one for each of the individual suppliers. There is now an order appearing for supplier 2535 and an order for supplier 7693.  Under 1st, both have TYPE CMB,  2535 has Part 001 (first order); 7693 has Part 002.  The first order has Type CN  (Canceled - no products were ordered), the second has Type SO (Split Order). All suppliers with an order will appear as SO.    8. Now you can individually use 1=Select and press Enter to choose the order for a specific supplier.  If you receive a message saying 'Option 5=Review is the only option available', that is an indication that there are no products being ordered for that supplier. The underlying logic of building an order for combined suppliers is the same as for any order. All the suppliers that make up the combined supplier may not need to order. It is not uncommon to see only one supplier out of multiple suppliers under the combined supplier that needs to order. In this example, supplier 2535 has an order there to review, but the order has zero amounts indicating no products had fallen below their order points, etc.  We will choose the order for Supplier 7693. 9. You are now on K3S_1020 as shown above.  Notice that the screen is telling you this order is for Part 2 of a Combined supplier (Type CMB), and this particular order is for Supplier 7693.  You can now press F5=Approve to approve only the order for Supplier 7693 of the combined host supplier Bevco and Star Combined.                                                                      10. You will need to repeat steps 8 and 9 to approve the order for Part 2, 3, 4, etc. of your own combined host supplier.                                                              ***NOTE*** Even though you have set up multiple suppliers to appear under a combined host supplier, the system will continue to build orders for every supplier individually each night.  After building orders for every supplier, the system will then check for any combined host suppliers and then build a separate order for the combined host supplier.  This means that any suppliers who have been combined under a host supplier will have two orders appearing for them.  However, the first order the system builds for these suppliers will appear as Type ‘CN’ for Canceled.   These orders have type ‘CN’ because the system realizes these suppliers fall under a combined host suppler. To see any Canceled orders, Press F13=Canceled orders on K3S_1020.