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Totem Pole Guide

Description: The Totem Pole is the list of categorized products running up and down the right side of the screen on screen 1020. It is used to quickly show a buyer how many products have certain flags applied to them for a supplier's suggested order. For Example: It will show how many products are suggested to order, how many are manually ordered, how many are not meeting their service level... and so on.

SQ - Suggested Order Quantity
The total number of products being bought. 

OP - Order Point Reached
A subset of SQ's, these are products that have fallen below their individual order points by at least 1 day. They run the highest risk of running out of stock before the next shipment comes in.

SV - Service Level Check
A subset of OP checks, these are the top products, as defined by their Service Level Target settings, that have reached their order point. These will also show under OP but are singled out here because of their importance. See section  G.11.2. Check with Product Groups for some additional information on this.                                             

OV - Over Stocked at Another Location
Just like it says, this will show how many of the orders reviewed had overstock at another location. This feature is for users with multiple warehouse locations. If you need to buy from a supplier shown, but you have overstock at another division/warehouse, this will point that out. Normally used only with expensive items.                                   

SX - Six Months Suggested
When the supplier's order increment amount causes large amounts of stock to be bought at one time, it can cause a one time purchase that will exceed 6 months of usage. This type of suggested order is flagged as an SX.                        

DS -  Discontinued
Shows the number of discontinued products attempting to be ordered.

MN - Manual
These orders were set to manual buying. K3S Replenish(R) will not generate orders for these. The user controls the buying for these orders.

NW - New
The number of new products for this supplier.

WA - Watch
These orders are set to watch mode by the user and will appear this way until turned off by the user. 

DL - Deal
There is either a deal in process for this order or one coming in the future.   

FB - Forward Bought 
Orders which are in the last 7 days of a deal and are being "Forward Bought". Most FB's were once marked as a DL (Deals).

FT - Forward Bought Filter Reached
The forward bought filter/limit has been reached for these orders. This is just a warning flag and is deal related.

BK - Back Orders
Products that have a suggested order quantity and a back order exists. The back out field is the total of hold out quantities +
back ordered + transfers pending and Promotional quantities. A Back Order check exists only if back orders are greater
than zero and a quantity has been suggested to buy. 

To determine if there is a back order, select the product in BK status. From the K3S_1040 Orders - Product Detail screen,
press F16=Back out summary. This will bring up the back out summary showing the back ordered, hold out, transfer
and promotional amounts.
                
Note: There can be a back order amount and the product not in a BK state. A BK status exists if the following conditions are met:
1) A Back order quantity exists                                                                                   
2) There is a Suggested Order Quantity. The balance quantity for the product went below the order point.         

CT - Contracts
Yes or no, does this order have a contract. The count may or may not be a part of the SQ (suggested order quantity), depending on how it is setup. This is like a wild card, it could mean anything the user wants to set it to, like WA (watch). 

RE -  Reminders
Orders with reminders set on them. If orders with Reminders set have any other setting on, it will override it. For example, an order with a RE setting also becomes a FB (Forward Bought) order. It will show under the FB setting and not here.

FZ - Forecast Freeze
The user status is set to F (Freeze) for these orders. The forecast will not change until it is changed by the user. 

PR - Probation Period
Orders which are on a probation period. This is user controlled and they have a start and end date. 

CG - Product Components Changed
A notification to the buyer that these orders need to be recalculated. The change could affect the suggested order. 

AS - Alternate Source Pending
How many products have possible alternate source alternatives. For example: If there is a 15 here that means that there are 15 products you could order from alternate sources. 

U1, U2, U3, U4 - User Defined Codes 1-4
This is a user defined code that can be setup by K3S for your company. An example of its possible use is seen in auto parts stores. Customers often bring back parts. They use this U1 flag to put a part on 30 days hold. If the part doesn't come back after 30 days then they order it. Another example is that there is a new or manually entered order and there is already a quantity back ordered.  In this case, that user has Replenish setup to turn on the U2 flag.